Project Kickoffs Improve Performance

I was recently asked about why project kickoffs are important – surely people could just read the Project Management Plan and Project Charter.

Nice in theory – rather more difficult in practice.  It’s always better to get everyone in a room (physical or web-based) and make sure everyone understands the fundamental points of the project.

But what to include in a presentation?

  • Name of the project
  • Project manager

Scope

  • Objectives
  • Customers
  • Expected results

Structure

  • Team
  • Sponsor
  • Stakeholders
  • Organizational structure

Schedule

  • Approach
  • Key phases
  • Milestones
  • Deadlines
  • Key deliverables

Customer Engagement

  • What will the customer do
  • How will we interact with them?

Risks & Opportunities

  • What could go wrong?
  • What synergies or opportunities (cross/up-sell)

Budget

  • How much money?
  • How much effort?

Reporting and Meetings

  • How will we report progress?  (THIS IS CRITICAL)
  • Do we need to meet regularly?
  • How do we raise problems and issues?  To who?

Other Project Matters

  • What tools, etc do we have at our disposal
  • What platforms/technologies are we using
  • Is there a current architecture laid out?
  • What gets stored where?
  • Where are the project practices?  On the wiki/intranet?

By keeping things simple and not creating 80 page presentations, you’ll be able to communicate a clear vision and use the info in future plans, reports, and presentations to the sponsor.  It will also bring future team members  up to speed much quicker.

Advertisements
This entry was posted in improvement, PMO, project management, risk, startup and tagged , , , , , , , , , , , , , , , , , , , . Bookmark the permalink.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s