I was recently asked about why project kickoffs are important – surely people could just read the Project Management Plan and Project Charter.
Nice in theory – rather more difficult in practice. It’s always better to get everyone in a room (physical or web-based) and make sure everyone understands the fundamental points of the project.
But what to include in a presentation?
- Name of the project
- Project manager
- Expected results
- Organizational structure
- Key phases
- Key deliverables
- What will the customer do
- How will we interact with them?
Risks & Opportunities
- What could go wrong?
- What synergies or opportunities (cross/up-sell)
- How much money?
- How much effort?
Reporting and Meetings
- How will we report progress? (THIS IS CRITICAL)
- Do we need to meet regularly?
- How do we raise problems and issues? To who?
Other Project Matters
- What tools, etc do we have at our disposal
- What platforms/technologies are we using
- Is there a current architecture laid out?
- What gets stored where?
- Where are the project practices? On the wiki/intranet?
By keeping things simple and not creating 80 page presentations, you’ll be able to communicate a clear vision and use the info in future plans, reports, and presentations to the sponsor. It will also bring future team members up to speed much quicker.